Job Description: Legal Secretary in Property Department

Location: Dublin 1

 

Role purpose: 

To provide legal secretarial support to Solicitors in the Commercial Property Department

Key responsibilities:

  • Transcribing dictations
  • Save and store documents electronically on firms practice management system
  • Formatting legal documents
  • Filing, invoicing and general admin support
  • Prepare and arrange registration of Land Registry or Registry of Deeds documents including use of the Property Registration Authority website
  • Requisitions on Title
  • Scheduling title documents
  • Preparing Contract for Sale
  • Preparing closing documentation ie. Family Home and Section 72 Declarations
  • Preparation of Bibles of Security/Title documents
  • Data Room Management (HighQ)
  • Preparing ROS on-line returns
  • Reception cover occasionally 

Background and experience:

  • The ideal candidate will have a minimum of three years legal secretary experience and ideally in Commercial Property
  • Experience of working in a fast-paced office environment

Key Skills Required:

  • Excellent attention to detail
  • Very strong IT and systems capability
  • Ability to plan and prioritise and manage multiple activities at one time
  • Strong people skills and the ability to work collaboratively with all colleagues
  • Ability to use their own initiative and manage time efficiently
  • Digital Dictation Skills – 60 wpm+