Legal Receptionist
Dublin 14 Legal Firm
This core responsibilities for the role would include but not be restricted to;
- Front of house duties
- Greeting visitors
- Answering and forwarding calls
- Scheduling meetings and calendar management
- Sorting and distributing post
- Managing administrative workload of the organisation within the Operations Team; office post, DX, scanning, deliveries, etc
- General administration when required
- Setting up of files (soft & hard), conservancy and archiving, maintaining all in good order to provide accurate information
- Implementing project workflows, document tagging
- Liaise closely with the teams, setting standards to meet quality expectations
- Working with the wider Operations team and ensuring that the business is compliant with industry regulatory requirements and monitor risk assessment activities
- Assist in developing and implementing initiatives to improve administrative efficiency
- Assist in developing and implementing initiatives to improve administrative efficiency
- Undertake specific projects as required, from time to time
About You:
- 1-2 years’ experience in an office reception/administration or similar role (experience working in a busy general legal practice a definite advantage).
- Excellent knowledge of Microsoft Office Suite including Outlook, Word, PowerPoint, Excel
- Friendly, confident and people orientated
- Proven ability to be self-motivated and independent; as well as ability to work cohesively within a team
- Knowledge of office administration processes, systems, and procedures.
- Ability to work with several people with numerous deadlines
- Adaptable and comfortable with handling a range of tasks in a fast-moving, environment
- Creative and determined problem solver with a critical eye
- Meticulous attention to detail, flexible and very well organised
- Excellent communication skills, good telephone manner and fluency in both written and spoken English
