Job Specification – Insurance & Pension Administrator (2–3 Month Contract)

Location: Dublin
Model: Hybrid
Schedule: Monday–Friday, 9am–5pm (Flexi-time)
Contract: 2 to 3 month contract
Start Date: ASAP
Salary: €45,000 (pro‑rata)
Working Hours: Full‑time (open to part‑time minimum 0.6 FTE)

Role Overview

We are seeking a highly organised and detail‑oriented Insurance & Pension Administrator to support the organisation’s group insurance policies and employee pension scheme. This role will suit someone who is comfortable working independently, confident with Excel formulas, and able to manage monthly processes with accuracy.

This is a critical administrative role ensuring that all insurance and pension data, payments, and reporting are completed correctly and on time.

Key Responsibilities

Insurance Administration

  • Manage the annual renewal of Insurance Policies.
    • Compile required data and submit to the broker
    • Follow up on insurer queries
  • Maintain the Group Life Assurance & Income Protection Policy:
    • Compile and verify annual member data (including travel information)
    • Respond to insurer questions
    • Review renewal documents (account summaries, rate reviews, policy schedules, invoices)
    • Arrange payments and allocate premiums
    • Maintain accurate filing and documentation
  • Assist with and follow up on insurance claims and employee queries.

Pension Administration

  • Manage monthly pension tasks, including:
    • Monthly pension change list
    • Creating records for all new joiners
    • Reviewing the zero report
    • Monthly pension contributions
    • Managing discrepancy lists
    • DBLOAD (updating monthly contributions in the database)
    • Recording notes in the database
    • Submitting reports (new joiners, leavers, monthly schedules)
    • Arranging payments
  • Support and respond to employee pension enquiries, including:
    • AVCs
    • Leaving service options/process
    • Pension transfers in/out
    • Overseas transfers
    • Former staff pension queries

Candidate Profile

Essential Experience & Skills

  • Minimum 4 years’ administration experience
  • Strong attention to detail
  • Highly proficient in Excel, including formulas
  • Ability to work independently without close supervision

Desirable Experience

  • Knowledge of insurance or pensions (insurance preferred)
  • Experience with Irish Life processes is an advantage