Finance & Office Administrator (Fully Remote)

Location: Fully Remote
Contract: 3-Month Fixed-Term Contract with a View to Permanency
Hours: Monday to Friday, 9:00am to 2:15pm (including a 15-minute break)
Pay Rate: €15 per hour

About the Role

We are seeking a meticulous, highly organised, and proactive Finance & Office Administrator to join our growing team. This is a fully remote position, ideal for someone with previous bookkeeping or accounts administration experience who enjoys working independently while supporting a busy business.

The role is primarily focused on bookkeeping and finance administration, with additional responsibilities in office administration, customer service, and occasional marketing support. Initially offered as a 3-month fixed-term contract, this position has a strong possibility of becoming permanent for the right candidate as the business continues to grow.

Key Responsibilities

Bookkeeping & Finance (Primary Focus)

  • Raise, process, and issue customer invoices accurately and promptly.
  • Monitor outstanding invoices and professionally follow up on overdue payments.
  • Maintain accurate financial records, spreadsheets, and supporting documentation.
  • Assist with payment reconciliations and investigate unmatched transactions.
  • Set up and maintain customer and supplier records within QuickBooks and internal systems.

Office Administration & Customer Service

  • Act as a key point of contact for customer enquiries via phone and email.
  • Monitor shared inboxes and ensure correspondence is managed efficiently.
  • Support day-to-day administrative, operational, and data entry tasks.
  • Assist with project-related activities and general office administration.

Marketing & Business Support

  • Provide occasional administrative support for marketing campaigns and promotions.
  • Assist with scheduling social media content and responding to basic online enquiries.
  • Help maintain website content, customer databases, and marketing information.
  • Support ad hoc projects and business growth initiatives as required.

Skills & Experience Required

  • Prior experience in bookkeeping, accounts administration, or a similar junior PA/administrative role is essential.
  • Experience with QuickBooks, Xero, or similar accounting software is highly advantageous.
  • Strong proficiency in Microsoft Office and spreadsheet management.
  • Excellent attention to detail with a methodical and accurate approach to financial administration.
  • Strong written and verbal communication skills with a professional and customer-focused manner.
  • Ability to work independently in a remote environment and manage priorities effectively.
  • Flexible, adaptable, and eager to support different areas of the business as required.

What's on Offer?

  • Fully remote working arrangement.
  • Part-time hours offering excellent work-life balance.
  • Competitive rate of €15 per hour.
  • Opportunity to develop skills across finance, administration, and business support.
  • 3-month fixed-term contract with a clear view to permanency for the right candidate.