Litigation Legal Secretary

Location: Dublin 2
Job Type: Full-Time, Permanent, in office

Overview

Our client, a leading Dublin law firm, is seeking an experienced Litigation Legal Secretary to join its busy Dispute Resolution team. The successful candidate will provide high-level administrative and secretarial support to Partners, Solicitors, and Associates across a broad range of litigation matters.

Key Responsibilities

  • Providing comprehensive secretarial support to litigation solicitors and partners.
  • Preparing, formatting, amending, and proofreading legal documents and correspondence.
  • Managing court documentation, pleadings, affidavits, briefs, and case files.
  • Filing documents with the Courts Service and liaising with counsel, clients, and third parties.
  • Managing diaries, scheduling meetings, consultations, and court dates.
  • Handling client communications via phone, email, and in person.
  • Maintaining accurate case management and document management systems.
  • Coordinating billing, invoicing, and expense administration.
  • Performing digital dictation and audio typing duties.
  • Ensuring compliance with internal procedures and regulatory requirements.

Requirements

Essential

  • Minimum 3 years' experience as a Legal Secretary, ideally within Litigation.
  • Excellent knowledge of Irish legal procedures and court documentation.
  • Strong audio typing and document production skills.
  • Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).
  • Experience using case management systems.
  • Excellent organisational and prioritisation skills.
  • Strong attention to detail and accuracy.
  • Professional communication and interpersonal skills.

Desirable

  • Experience in Commercial Litigation, Medical Negligence, Personal Injury, or Employment Litigation.
  • Knowledge of legal billing systems.
  • Relevant legal secretarial qualification.

Key Competencies

  • Highly organised and capable of managing multiple priorities.
  • Ability to work under pressure and meet strict deadlines.
  • Strong client service orientation.
  • Excellent written and verbal communication skills.
  • Team player with a proactive approach.
  • Discretion and confidentiality in handling sensitive information.