Executive Assistant – Reed Exclusive – Dublin

Reed is delighted to be partnering exclusively with our Client who is recruiting for an Executive Assistant. The role includes excellent benefits and is 5 days a week in the office.

25 days annual leave
Death in service benefit
Great Contributory Pension
No WFH available

Duties in the role:

  • Provide comprehensive, high-level, high quality administrative and PA support to the Director General
  • Proactively manage the Director General’s diary, including scheduling, prioritising and coordinating meetings and engagements
  • Coordinate staff travel arrangements, itineraries and briefing materials as required
  • Act as a key point of contact between the Director General, staff and internal and external stakeholders, including university leaders, government departments, state agencies and partners
  • Manage correspondence and communications on behalf of the Director General with professionalism and discretion.
  • Exercise sound judgement in handling enquiries and escalating issues appropriately
  • Work collaboratively with colleagues to ensure the efficient and professional operation of the office
  • Support meeting and event logistics, including room bookings and video conferencing arrangements
  • Provide general administrative support across the organisation as required, including document preparation and coordination of activities
  • Deliver front of house services by managing reception, greeting visitors, handling enquiries, and ensuring effective file and correspondence management
  • Provide administrative and organisational support for policy development, advocacy and lobbying activity, including coordination of meetings, preparation of briefing materials and tracking of key engagements
  • Assist in coordinating stakeholder engagement, including maintaining accurate records and databases of key contacts
  • Support research, preparation of briefing materials and analysis to inform meetings and decision-making
  • Contribute to special projects and cross-organisational initiatives as required

Skills, Experience & Attributes:

Essential Requirements
Experience providing high-level executive administrative or PA support to a senior leader or executive.
Demonstrated experience managing complex diaries, meetings and competing priorities.
Strong organisational, time-management and attention-to-detail skills.
Excellent oral and written communication skills.
Proven ability to work autonomously, exercise sound judgement and maintain confidentiality.
Strong interpersonal skills, with the ability to engage effectively with internal and external stakeholders.
Proficiency in the entire MS Office suite.
Flexibility, resilience and the ability to adapt to changing priorities in a fast-paced environment.

Desirable Requirements
A relevant third-level qualification or equivalent professional experience.
Experience working in a higher education, public sector or policy-focused organisation.
Policy capable with an interest in higher education policy.