HR Administrator – Full-Time

We are currently seeking a proactive and detail-oriented HR Administrator to join our team. Reporting to the HR Manager, the successful candidate will provide comprehensive support across all core HR functions. This is a varied and dynamic role, ideal for someone with strong HR administration experience, excellent interpersonal skills, and a solid understanding of employment law.

Key Responsibilities

General HR Support

  • Serve as the first point of contact for employee HR-related queries (e.g. sick leave, maternity leave, annual leave).
  • Support the HR Manager with the delivery of HR projects and initiatives.
  • Provide administrative support across all HR functions, ensuring confidentiality and efficiency.

Documentation & Records

  • Prepare and manage employee documentation including contracts, recruitment paperwork, salary certificates, pension applications, and onboarding packs.
  • Maintain and update the HR database (Bamboo HR) and ensure all employee records are accurate and compliant with data protection regulations.
  • File and manage reference requests, sick certificates, and other employment-related documentation.

Onboarding & Induction

  • Coordinate the Induction Programme and onboarding process in collaboration with the IT Team and Training Manager.
  • Ensure a smooth and professional onboarding experience for all new hires.

Employee Benefits & Programmes

  • Administer the Government Bike to Work scheme and manage the renewal of Annual Tax Saver tickets.
  • Coordinate the firm’s Transition Year Programme and liaise with local schools and CSR outreach initiatives.

Recruitment Support

  • Assist in the recruitment process: post vacancies, screen applications, and schedule interviews.
  • Liaise with candidates and recruitment agencies, prepare interview packs, and manage the recruitment inbox.
  • Conduct reference checks and ensure all recruitment documentation is maintained and disposed of in line with GDPR.

Cross-Departmental Collaboration

  • Work on projects with other Business Services teams including Accounts, Marketing, and IT.
  • Prepare standard HR documentation such as landlord references, statements of employment, and official forms.

Ad-Hoc Duties

  • Support other HR and CSR-related tasks as required by the HR Manager.

Key Competencies

  • Strong interpersonal skills with the ability to build effective relationships across the firm.
  • Excellent IT skills, particularly in SharePoint, Bamboo HR, and Microsoft Office (Outlook, Word, Excel).
  • High level of discretion, confidentiality, and professionalism.
  • Strong written and verbal communication skills.
  • Ability to manage data accurately and efficiently.
  • Organised, detail-oriented, and capable of managing multiple priorities.
  • Positive, adaptable, and proactive approach to work.
  • Strong time management and problem-solving skills.

Candidate Profile

  • Minimum of three years’ experience in a HR administration role, ideally within a legal or professional services environment.
  • Demonstrated ability to manage time effectively and prioritise tasks in a fast-paced setting.
  • A HR qualification is desirable; a CIPD qualification would be a distinct advantage.
  • Solid understanding of employment law is beneficial.
  • Must be calm under pressure, pragmatic, and committed to delivering high-quality work.
  • Immediate availability is preferred.