Office Administrator / Receptionist

Dublin 1 Legal Firm

The Office Administrator/Receptionist plays a vital role in ensuring the smooth day-to-day operation of the office. This position supports solicitors and staff by managing administrative tasks and acting as the first point of contact for clients and visitors. A professional, organised, and proactive approach is essential. The role will be office-based in a Dublin city centre location.

Key Responsibilities

·Operate the reception switchboard, answering and directing calls in a professional manner

·Greet and assist visitors, ensuring a welcoming and efficient front-of-house presence

·Open, date-stamp, and scan incoming post to Solicitors and save to files

·Prepare and send DX and registered post each afternoon

·Preparing briefs for counsel and court books for trials and motions  

·Type forms, notices, and other legal or office documents as directed (typing experience is preferred but not essential)

·Perform general typing duties as required

·Photocopy documents as needed

·Maintain and organize the firm’s filing system

·Enter appointments, court dates, and important matters into solicitors’ diaries

·Keep solicitors informed of relevant updates and pending issues requiring attention

·Provide administrative support to solicitors and other staff as needed

·Perform any additional duties as reasonably required by solicitors or the firm

·Excellent communication and interpersonal skills

·Strong organisational and time-management abilities

·Basic computer literacy (Word processing, email, etc.)

·Professional, reliable, and proactive attitude