Legal Office Manager / Accounts Manager

Job Description

Legal Office Manager & Accounts Executive

Dublin 1 Firm



Role & Responsibilities



Accounting Postings

  • Day to day responsibility for accounts
  • To keep the firm’s accounts up to date
  • Significant data entry – speed and accuracy essential
  • All bank reconciliations and all other reconciliations
  • Credit Control
  • Compliance with Solicitors Accounts Regulations
  • Online Banking and enforcement of verification policies and procedures
  • Billing and invoices
  • Maintaining all necessary and appropriate records in compliance with all relevant regulatory and office requirements
  • Generating reports and distributing to partners. Overseeing action required to be taken in respect of same
  • Managing aged debt


  • Provision of appropriate facilities for staff
  • Office equipment and the related maintenance contracts
  • Liaison with all service providers
  • Ensuring facilities comply with Health & Safety regulations
  • Management of client areas e.g. reception, meeting rooms
  • Maintaining all required office inventories – equipment, IT, service provider contact details,etc


  • Ordering of office supplies
  • Purchase agreements with external suppliers


  • Appropriate allocation of work to legal secretaries and executives
  • Sourcing of temporary staff where appropriate


  • Staff management
  • Payroll
  • Supervision of secretarial and administrative staff
  • Recruitment of secretarial and administrative staff
  • Training of secretarial and administrative staff
  • Management of support cover
  • Induction process for new staff
  • Maintain records of sickness and holidays and management of both


  • Liaison with external providers to ensure that IT infrastructure is appropriate for the needs of the practice
  • IT usage policy e.g. e-mail policy
  • Phone system
  • Management and understanding of Case Management system


  • Efficient flow of information within the practice
  • Processes for incoming/outgoing post correspondence
  • Internal distribution
  • Management of external couriers
  • Document security


  • Managing performance of the case management system


  • A minimum of 3 years’ experience in a similar role
  • Previous experience in a legal practice is desirable but not essential
  • Staff management experience is essential
  • A highly motivated individual 
  • Highly developed organizational skills with an ability to take on and complete       tasks within agreed time-scales.
  • Proven ability to take responsibility and act on own initiative  
  • Highly Professional - committed to excellence in approach to work
  • Working knowledge of Microsoft Office and ideally Keyhouse Case Management
  • Capacity to communicate effectively





Job campaign banner