Property Legal Secretary

Job Description

Property Legal Secretary

Dublin Firm

 

Profile

Our client is one of Ireland’s top full service commercial law firms. 

They are currently seeking to recruit a PA/Legal Secretary to join the Housing Team in the CRE Department. This is a great opportunity to work in a progressive professional organisation. Prior experience in a busy and demanding role is essential. 

The ideal candidate will have at least 3 years’ solid legal experience with strong organisational and interpersonal skills as well as a disciplined ability to complete work, prioritise own tasks and manage time effectively.  The candidate will have a positive, helpful and cooperative attitude.

The role will involve a broad range of duties including but not limited to:

Key Responsibilities:

  • Providing a professional, efficient, and proactive secretarial service for a very busy Housing Team of partners, associates, and solicitors
  • Answering phones, taking messages, logging daily calls, follow up on calls for the whole team
  • Digital dictation and production of all documents, correspondence, reports and presentations, contracts, agreements, accurately and in a timely manner
  • Diary management for the Head of the CRE team and 2 other partners 
  • Arranging meetings internally and externally and confirming with attendees in advance
  • Managing the receipt and distribution of title documents on ATR for various banking institutions from time to time
  • General administration, team coordination and other ad-hoc work as required from time to time

Required Capabilities:

  • Strong Commercial Property legal experience required
  • Dicta-typing and PA/secretarial duties for a number of fee earners 
  • Strong MS office 2010 and other IT skills essential
  • Case management experience (Partner for Windows & i-manage would be a distinct advantage)
  • Excellent typing skills required at least 60+ wpm or more
  • Excellent administration skills and an ability to prioritise work is essential
  • Ability to work on own initiative with excellent organisational skills
  • A high degree of diplomacy and professionalism required with a pleasant and positive disposition 
  • Good telephone manner and excellent communication skills, both written and oral
  • Other ad-hoc work as required within the CRE Housing Team

Key Competencies:

  • Professional candidate who will present well with clients and colleagues alike
  • Dependable, with a positive outlook, a sunny disposition and highly motivated 
  • Comfortable coordinating multiple tasks simultaneously 
  • Strong attention to detail and a high degree of accuracy an absolute must
  • An ability to get to grips with complex issues without difficulty 
  • Eager to learn, enthusiastic and dedicated
  • Excellent level of English
  • Excellent time management, timekeeping, and attendance
  • Flexible, helpful and adaptable team player 

The salary will be commensurate with experience. An immediate start would be ideal.

 

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