Corporate Legal Secretary
Dublin 2 Firm (office based)
Duties & Responsibilities
- PA Support to Head of Department
- File management including scanning, filing, archiving etc.
- Document Management System - open new files and maintain existing files
- Audio typing of correspondence and documents from digital dictation
- Managing ongoing AML requirements for all clients in the Department
- Creating, amending and formatting documents
- Ensuring accurate and timely use of Keyhouse (our case management system) to facilitate matter opening, maintenance, closure and archiving
- Maintaining up to date client records in Keyhouse, and Outlook contacts, including client contact details, client specific requests in relation to billing, details of other parties etc.
- Going beyond what is necessarily called for, anticipating and preparing for a specific opportunity or problem that is not obvious to others
- Liaising with clients
- Diary Management
- General office duties to include reception cover and telephone duties
- Any ad hoc duties that may arise
Skills & Expertise
- 1 year Corporate Legal Secretary experience at a minimum
- Company Secretarial experience a bonus
- Pro-active thinker and problem solver
- A high degree of discretion and the ability to work with sensitive and confidential data
- Ability to manage a high volume and fast-moving workload
- Excellent communicator
- Can work on own initiative as well as being a strong team player
- Working knowledge of Keyhouse is desired but not essential
- Maintain excellent relationships with third parties
- Strong communication skills and a good phone manner
- Attention to detail
