Job Specification – Transport Planner
To plan and arrange the day-to-day transport requirements, including general haulage and bulk haulage. To oversee the administration of jobs, including the timely invoicing of same – this will be done in conjunction with another member of staff.
Tasks / Duties / Responsibilities:
Schedule and co-ordinate equipment and sub-contractors to undertake collections and deliveries to customers – ex Dublin, Cork and Belfast.
Arrange necessary documentation / releases etc. for our sub-contractors.
Ensuring that job files are open in Freight system for each delivery / collection.
Monitor timekeeping and performance of sub-contractors during the day. We have trackers in our trailers that you will have access to.
Record all bulk delivery details – time in/out, if full and complete bulk deliveries and weight are recorded.
Reporting in real time to our clients of any unexpected delays or change in delivery, especially if there is a cost implication that they need to be aware of and agreed to (i.e.. Waiting time, weekend deliveries etc).
Ensuring that all drivers complete their relevant paperwork correctly for return to you.
Any issues that you are unable to resolve must be escalated to your manager for guidance.
Any ad hoc tasks or projects that need to be done.
Skills and Attributes:
Skilled in organising, prioritising, and scheduling
Ability to multi-task and meet transport deadlines
Problem solving skills in a crisis
Hands on attitude, which may involve assisting colleagues with tasks if necessary
Working knowledge of MS Excel spreadsheet software
Working knowledge of Outlook and Microsoft Word