Senior Accounts Assistant

Job Description

Senior Accounts Assistant - Dublin 1

Reed has the pleasure of recruiting for a Senior Accounts Assistant with a prestigious school in the heart of Dublin City.

Working hours are Monday to Friday 8.30am – 4.30pm /  Salary is €40 - €45k

Duties in the position:

  • Ensuring all new suppliers set up adhere to revenue guidelines.
  • Processing supplier payments import file uploads and cross border payments.
  • Ensuring that all staff complete order forms and that invoices are in accordance with Purchase Orders and quotes.
  • Monthly credit cards posting.
  • Advising of potential irregularities.
  • Reconciliation of monthly bank statements.
  • Preparing necessary reports for Finance Manager and the Leadership Team.
  • Recording all Income received.  
  • Preparing bank lodgements.
  • Ensuring that receipts are allocated and reconciled to Trip sheets.
  • Reconciliation and posting of all cash received and updating Trip sheets.
  • Posting receipts and balancing cash receipts book.
  • Performing monthly Bank reconciliation for Trips & Tours Account.
  • Process online transfers to the main account.
  • Ensure Trips Invoices are signed off by coordinating Teacher.
  • Setting up Departmental Codes for various college trips and reconciling those trips.
  • Review financial and banking information to obtain best ROI.
  • Ensure Investment maturity is matched with capital project fund requirements.
  • Input all relevant budget information onto SAGE accounts for budget holders.
  • Communicate with budget holders and generate monthly nominal budget reports as required.
  • Notify revenue of new RCT contracts and obtain site identification codes.
  • Notify revenue of RCT payments to obtain accurate RCT rate for each contractor.
  • Prepare and file bi-monthly Vat Returns pertaining to contractors.
  • Prepare and file bi-monthly RCT Returns and annual Return of Trading.
  • Update fixed assets and additions to Equipment, computers, Fixtures and fittings annually on excel.
  • Reconcile the Fixed asset Register Cost, Depreciation and Net Book values to align with Balance Sheet from signed accounts.
  • Prepare fixed assets depreciation for inclusion in Management Accounts.
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