Legal PA
Dublin 2
Profile
Our client, a global law firm, is seeking to recruit a Legal PA to join their busy team.
This role will provide a high level of professional support to Partners, counsel and associates, and undertakes a wide range of activities. You will be expected to take on complex tasks, support projects, and provide departmental secretarial support, as well as playing a critical role in managing daily administration for stakeholders. This role requires proactive and highly competent individuals who will operate effectively in a pressurised and fast paced environment.
Benefits:
• Competitive salary
• City Centre office location with hybrid working available
• Healthcare and pension schemes
• Employee discounts on a range of retailers
Job responsibilities:
• Develop and maintain a comprehensive knowledge of clients, sector mandates, stakeholders and projects
• Ensure that calls are answered in a timely and professional manner, maintaining excellent customer service at all times
• Greeting/welcoming visitors on arrival to the office
• Understand priorities, potential issues, sensitivities and key client stakeholders and practically apply this knowledge to support partners and fee earners across a range of activities
• Take responsibility for incoming queries/issues and direct as appropriate
• Manage/coordinate schedules and arrange meetings, including booking meeting rooms
• Assist clients with other business services as required to include printing, scanning, faxing, photo copying, document production and travel arrangements including taxi bookings and hotel reservations
• Establish and maintain an efficient, effective and up to date electronic filing system and other administration systems with the ability to quickly store and retrieve key documents
• Carry out advanced research/request information from relevant support teams to provide detailed information regarding clients and companies and analyse material to support the transaction team
• Act as an integral member of the team; maintain a high level of awareness of current priorities and support required
• Attend WIP meetings to provide financial information and to demonstrate an in-depth knowledge of the client’s billing requirements
• Prepare and manage billing process
Essential criteria:
• Previous front of house/secretarial experience from a professional services environment
• Excellent communication skills both written and oral
• Excellent organisational skills and attention to detail
• Ability to work well in a fast-paced environment, always maintaining professionalism
• Natural problem solver
• Technical skills including MS Office