Conveyancing Legal Secretary

Job Description

Legal Secretary
Conveyancing Department

Dublin 2 Firm

Initially a maternity contract, may become a more permanent position.

• Providing full general secretarial support to Fee Earners as well as Legal Executives.
• Diary management, answering calls and taking clear and precise messages.
• Manage all correspondence, draft routine responses, and prioritise messages.
• Photocopying, faxing and scanning of documents and correspondence.
• Document production – creating, editing and amending long documents to include copy typing and re-formatting lengthy documents into house style, storing of correspondence and transaction documents in the appropriate electronic matter names and keeping in line with the firm’s policies and style.
• Dictaphone typing using Dictamen.
• Preparing bill of costs and liaising with Accounts re invoices, billing enquiries, creating narratives
• Supporting other members of the secretarial team and work collaboratively with them to complete work to a high standard and meet required deadlines.
• Archiving and opening new files

• At least 2 years previous experience as a legal secretary, preferably in conveyancing department
• Proficiency in using legal software and document management systems
• Strong knowledge of legal terminology, procedures
• Excellent written and verbal communication skills
• Exceptional organisational and time management abilities
• Attention to detail and accuracy in document preparation
• Knowledge of using Land Registry and CRO’s website and be able to carry out searches and draft documents


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