Banking Legal Secretary
Dublin 2 Firm
ACADEMIC/PROFESSIONAL QUALIFICATION REQUIREMENTS:
Good standard of Leaving Certificate. Strong keyboard skills, with typing skills - a minimum of 65 + words per minute
NUMBER OF YEARS EXPERIENCE REQUIRED:
- Minimum of 3 years legal secretarial experience in a professional legal environment is essential.
- Fast accurate Digital Dictation. Previous experience with Bighand is essential- minimum 65 WPM
- Advanced Microsoft Word- Excellent Microsoft Outlook - Proficiency in Microsoft Excel and Microsoft PowerPoint. (2007 Applications)
DESCRIPTION OF DUTIES/MANAGEMENT RESPONSIBILITIES/LIMITS OF AUTHORITY:
Reporting to a supervising Solicitor, the Legal Secretary will have the following key responsibilities:
- Produce quality work fast and efficiently
- Document Management System- open new files and maintain existing files
- Draft and redraft documentation using advanced features of Microsoft Word 2007
- Deal with solicitors on a proactive basis- communicating any problems which may arise and suggesting solutions to overcome them where suitable
- Manage & organise solicitors with all aspects of their diaries Take telephone messages and manage client relationships Filing & general administrative Support, to include archiving.
- Risk Management - comply with all of the Firm's policies & procedures; attend risk briefings & support Firm-wide risk management initiatives. Adhere to the file review and closure process and ensure all open and in-active matters are reviewed and closed as appropriate. Implementation of the Firm's LEXCEL System.
- Information Security - Support implementation of the Firms Information Security Management and comply with the Firms Information Security Statement
- Adhere to data classifications and handling rules
- Report Breach of Policy, Incident or Security Weakness
- Comply with the ISMS-04 User’s Information Security Policy Statements
- Staff may be requested to carry out such reasonable tasks as may from time to time occur.