Property Legal Secretary

Job Description

Property Legal Secretary

Dublin City Centre Firm


Key responsibilities:

  • Transcribing dictations;
  • Save and store documents electronically on firms practice management system;
  • Formatting legal documents;
  • Filing, invoicing and general admin support;
  • Prepare and arrange registration of Land Registry or Registry of Deeds documents including use of the Property Registration Authority website;
  • Requisitions on Title;
  • Scheduling title documents;
  • Preparing Contract for Sale;
  • Preparing closing documentation ie. Family Home and Section 72 Declarations;
  • Preparation of Bibles of Security/Title documents;
  • Data Room Management (HighQ);
  • Preparing ROS online returns;
  • Reception cover occasionally;
  • Overflow secretarial work.

Background and experience:

  • The ideal candidate will have a minimum of three years legal secretary experience and ideally in commercial property;
  • Experience of working in a fast-paced office environment.

Key skills required:

  • Excellent attention to detail;
  • Very strong IT and systems capability;
  • Ability to plan and prioritise and manage multiple activities at one time;
  • Strong people skills and the ability to work collaboratively with all colleagues;
  • Ability to use their own initiative and manage time efficiently;
  • Digital dictation skills – 60+ wpm.
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