Property Legal Secretary

Dublin City Centre Firm

Key responsibilities:

• Transcribing dictations;
• Save and store documents electronically on firms practice management system;
• Formatting legal documents;
• Filing, invoicing and general admin support;
• Prepare and arrange registration of Land Registry or Registry of Deeds documents including use of the Property Registration Authority website;
• Requisitions on Title;
• Scheduling title documents;
• Preparing Contract for Sale;
• Preparing closing documentation ie. Family Home and Section 72 Declarations;
• Preparation of Bibles of Security/Title documents;
• Data Room Management (HighQ);
• Preparing ROS online returns;
• Reception cover occasionally;
• Overflow secretarial work.

Background and experience:

• The ideal candidate will have a minimum of three years legal secretary experience and ideally in commercial property;
• Experience of working in a fast-paced office environment.

Key skills required:

• Excellent attention to detail;
• Very strong IT and systems capability;
• Ability to plan and prioritise and manage multiple activities at one time;
• Strong people skills and the ability to work collaboratively with all colleagues;
• Ability to use their own initiative and manage time efficiently;
• Digital dictation skills – 60+ wpm.