Property Legal Secretary

Job Description

Property Legal Secretary

Dublin 1 Firm

The Legal Secretary supports the Commercial Property team. Its responsibilities involve providing full general secretarial support including but not limited to:

Transcribing dictations;
Save and store documents electronically on firms practice management system;
Formatting legal documents;
Filing, invoicing and general admin support;
Prepare and arrange registration of Land Registry or Registry of Deeds documents including use of the Property Registration Authority website;
Requisitions on Title;
Scheduling title documents;
Preparing Contract for Sale;
Preparing closing documentation ie. Family Home and Section 72 Declarations;
Preparation of Bibles of Security/Title documents;
Data Room Management (HighQ);
Preparing ROS online returns;
Reception cover occasionally;
Overflow secretarial work.

Background and experience:

The ideal candidate will have a minimum of three years legal secretary experience and ideally in commercial property;
Experience of working in a fast-paced office environment.

Key skills required:

Excellent attention to detail;
Very strong IT and systems capability;
Ability to plan and prioritise and manage multiple activities at one time;
Strong people skills and the ability to work collaboratively with all colleagues;
Ability to use their own initiative and manage time efficiently;
Digital dictation skills – 60+ wpm.

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