Float Legal Secretary

Dublin 1 Firm

Hours of Work: 8.45 a.m. – 5.00 p.m. Mon – Fri.

This is a hybrid role with four days working in the office and one from home.

Role Purpose:

To provide legal secretarial support to Solicitors across all departments in the Dublin Office.

Key Responsibilities:

 Secretarial support to Solicitors when staff are on leave or overflow work

 Audio typing of correspondence and documents from digital dictation

 File Management including opening/set up files, scanning, filing, archiving, photocopying, closing files, requesting files back from storage etc.

 Creating, amending and formatting documents

 Liaising with clients

 Court administration to include preparation of Court documents and briefs

 Invoice management

 Other duties as may arise

 The ideal candidate will have a minimum of two years legal secretary experience in a law firm

 Experience of working in a fast-paced office environment

Key Skills and Experience Required:

 Strong typing skills

 Good communication skills

 Excellent communication, written and verbal skills

- Ability to be flexible

- Strong MS Office and IT skills

- Excellent attention to detail

- Fast and accurate typing skills (min 60 wpm)

- Ability to plan and prioritise and manage multiple activities at one time

- Strong people skills and the ability to work collaboratively with all colleagues

- Ability to use their own initiative and manage time efficiently

- A professional manner

- Experience of working in a fast paced environment