My client is looking for a Conveyancing Secretary/ Assistant to provide clerical and admin support to fee earners.
Secretaries/Assistants are involved with the coordination and implementation of office procedures and may be responsible for specific tasks or projects and, in some cases, oversee and supervise junior staff.
Duties will include but not be limited to:
-Attending all service users and professionals, whether in person, on the telephone or by email in a polite, efficient, and professional manner always.
-Taking accurate messages and ensuring they are passed to the appropriate department/Staff member without delay.
-Use a variety of software packages including Microsoft Word, Outlook, Powerpoint, Excel and company case management systems to produce correspondence, documents, presentations, records, spread sheets and databases.
-Creating and/or maintaining office systems as required.
-Diary management, together with booking appointments/meetings. Also, to assist in booking training courses etc.
-Attend meetings where necessary and assist in note taking/minutes etc.
-Manage and maintain all internal systems as well as billing clients and completion statements
-Creation, photocopying, and printing of documents.
-SDLT on-line and Land Registry
-Liaise with staff, offices and external organisations as required to maintain efficient services.
-Assisting colleagues as own duties allow and holiday/sickness cover
-Participation in marketing activities, whether on a firm-wide, departmental or office basis.
-Provide general support within the team/office/firm as required.
-Always ensure compliance with Lexcel/CQS standards
-Always adhere to the Equality and Diversity Policies of the firm.
Ideal candidate will have previous legal experience and be used to working in a busy and fast paced environment.