Property Legal Secretary

Dublin 1 Legal Firm

About the role
The Legal Secretary supports the Commercial Property team. Its responsibilities involve providing full general secretarial support including but not limited to:
• Transcribing dictations
• Save and store documents electronically on firms practice management system
• Formatting legal documents
• Filing, invoicing and general admin support
• Prepare and arrange registration of Land Registry or Registry of Deeds documents including use of the Property Registration Authority website
• Requisitions on Title
• Scheduling title documents
• Preparing Contract for Sale
• Preparing closing documentation ie. Family Home and Section 72 Declarations
• Preparation of Bibles of Security/Title documents
• Data Room Management (HighQ)
• Preparing ROS on-line returns
• Reception cover occasionally
• Overflow secretarial work

Background and experience
• The ideal candidate will have a minimum of three years legal secretary experience and ideally in Commercial Property
• Experience of working in a fast-paced office environment

Key Skills Required
• Excellent attention to detail
• Very strong IT and systems capability
• Ability to plan and prioritise and manage multiple activities at one time
• Strong people skills and the ability to work collaboratively with all colleagues
• Ability to use their own initiative and manage time efficiently
• Digital Dictation Skills – 60 wpm+