Legal PA

Top Tier Firm

Profile

We are seeking a Personal Assistant (PA) to support the Head of our Company Secretarial department and other senior managers. This role offers an exciting opportunity to the right candidate to work with a busy team in a large law firm.

Reporting to the Head of Company Secretarial, the PA will be responsible for providing an end to end legal secretarial service. This is an ideal role for a highly organised and enthusiastic PA who enjoys working with a broad spectrum of people across an organisation.

Key responsibilities
 Taking ownership of invoicing for the team ensuring accurate amendments and keeping track of updates;
 Proactively co-ordinating client requirements, including triaging of incoming client correspondence to ensure efficient communication with company secretaries;
 Diary management;
 Reading and filtering correspondence highlighting action items well ahead of time;
 Updating our document management system and accurately managing filing;
 Some document production;
 Ad hoc projects and team support for senior staff.

Skills and Attributes:
 A minimum of 5 years’ experience as a Legal PA supporting senior staff, preferably within a professional services environment;
 Advanced current working knowledge of MS PowerPoint, Excel, Word and Outlook;
 A post-leaving certificate qualification e.g. law degree, diploma/certificate in legal studies or diploma in legal secretarial studies, or equivalent relevant work experience;
 Demonstrated ability to deliver high quality, accurate work in a timely manner;
 A high level of integrity, discretion and trust with confidential information;
 Adaptable approach to work, and proven ability to work unsupervised as part of a team;
 Approachable and highly professional in manner with all levels of staff within an organisation;
 Desire and ability to work as part of a company secretarial team.