Legal Clerical Officer x 2

Position of Clerical Officer (1 temporary & 1 permanent)
Legal, Industrial Relations and Equality Section
 

Job Specification

The Clerical Officer in the Legal and Industrial Relations Department will work as part of a dynamic team reporting directly to the Assistant General Secretary and Senior Official, as the case may be, and under the overall management of the General Secretary.

Initial duties and responsibilities will involve:

• Administrative support, including the preparation of documentation, records/minutes, presentations, arranging meetings – both internal and external, organising conferences or other events, maintaining an effective filing system, organising diaries,
• Engaging with members by phone, correspondence and email as required,
• Preparing, writing, editing and proofing written material – including correspondence, case briefs, reports, policy documents and submissions,
• Maintaining a data base of cases with particular focus on compliance with legal time limits,
• Liaising with external bodies, such as solicitors, management bodies and the Department of Education,
• Relief reception desk duties,
• Such other secretarial, administrative or other duties as may be assigned by the Assistant General Secretary and/or Senior Official.

Essential Competencies

It is expected that the successful candidate will be a graduate or have relevant third level qualification(s) and/or significant relevant experience. In addition, he/she will be expected:

• To have an awareness about the trade union and education sector within which the Organisation operates,
• To be committed to and accountable for delivering the highest standards of service and supports to members in a competent, professional and confidential manner,
• To deal with members in a professional, competent, courteous and helpful manner – listening carefully, sourcing relevant information and responding appropriately,
• To work as part of a team in a co-operative and constructive manner,
• To possess strong interpersonal and communication skills,
• To have good writing skills, including excellent spelling and grammar, the ability to write clearly, concisely and accurately, to correct/edit/proof material and to properly structure written documentation ranging from correspondence to reports,
• To have excellent organisational and administrative skills, including the capacity to prioritise,
• To maintain very high standards and to always work in a competent, reliable and diligent manner,
• To keep track of work tasks/activities, to be conscious of time, meet deadlines, complete tasks in a timely manner and work competently under pressure,
• To utilise initiative as appropriate and to keep well informed and up to-date about matters relevant to the section,
• To be flexible and adaptable,
• To always pay attention to detail and where necessary double check the accuracy of information,
• To possess strong IT skills and to be proficient in the use of Microsoft Word, Excel, Powerpoint, Teams, One Drive and Adobe Acrobat DC.

The Clerical Officer will be located for work purposes in Head Office (Dublin 1), but remote work may be available in line with Head Office policy.