Legal Secretary

International Firm, Dublin City Centre

Department/Division: Disputes, Regulatory and Investigations
Duration: Permanent
Location: Dublin
Type of Role: Hybrid (4days in the Office)
 

Required experience, skills, and attributes

To deliver outstanding secretarial support and exceptional client service. This is a fantastic opportunity for someone who is passionate about delivering a professional secretarial service of the highest quality.

• Supporting partner(s) with PA duties.
• Supporting team of Associates with admin duties (printing, doc amends etc).
• Facilitating all client and internal meetings.
• Liaising with clients representatives to arrange local and international meetings.
• General administration including creation of letters; emails; updating memos; transaction documents; articles, pitch docs etc. in Word/Excel/PowerPoint.
• Updating and maintaining contacts lists.
• Liaise with Partners and Business Services departments including IT and Accounts.
• Matter management support including opening and closing files and client WIP updates.
• Matter Billing.
• Travel arrangements:
  • Liaising with our travel management company with regards to flights, hotel accommodation, local transportation;
  • Organising logistics for overseas travel including visas, local currency and transport within country of destination;
  • Submitting and arranging reimbursement of expenses;
  • Maintaining an accurate record of all travel.

Personal attributes

• Demonstrable level of experience supporting senior leadership within a professional services environment. 
• Proficient use of MOS including Excel and PowerPoint.
• Dictaphone typing skills.
• Strong organisational skills.
• Confident and professional communication skills/manner at all levels.
• Excellent priortisation skills and acute attention to detail.
• Ability to use own initiative and remain calm under pressure.
• Proven team player.
• Pro-active and "can do" attitude.